This method will update your company's Outlook (Windows) email signatures
- Your Xink trial (it's easy to get started without any technical configuration by IT)
- Small companies
- Employees that are not part of your company network (non-domain users). E.g. working at home.
Not ideal for larger companies using Xink for hundreds or more employees.
Learn how to update Outlook email signatures without any user interaction.
How to invite users to apply company email signaturesEmployees menu > Find the user and click the gear wheel and select 'Send Invitation Email':
The employee will receive an email from you (their Xink account administrator). (The sender email is 'Xink.io').
The access code is personal and is used to receive company email signatures from Xink.
This is what your email invitation looks like:
You will be taken to your personal page where you can download the Xink app for Windows and Mac and retrieve your access code.
Once the access code is entered, email signatures are updated and the default email signature will appear instantly when clicking 'New E-mail' in Outlook.
First it will look for changes and if there are no changes to the signature (changed template, changed information or changed campaigns) it will leave the signature as it is.
As a Xink admin, you can force an update when you click the Xink icon and then 'Update Now':